Managing a fleet in an ever-changing environment can be demanding and complicated. Fleet managers have to monitor complex fleet operations daily, including vehicle maintenance schedules, cost savings, effective driver training, and increased business efficiency. The following are some tips to make you an effective fleet manager
Have a complete fleet management plan
First, make sure all current vehicles are up to the optimum specification to be efficient and perform their tasks. Then carefully review the company's purchasing policies to achieve maximum discounts. A well-planned program includes tracking, evaluating, and optimizing each element of the fleet, such as purchasing the vehicle, monitoring the fleet, managing costs, appointing and training drivers, modifying the set of safety rules, establishing key performance indicators ( KPI), prepare the team for all operational situations and justify the risks
Keep records and acquire data about your fleet
The information log allows you to measure and monitor the performance of your fleet. Records are crucial for vehicle management. As a manager, you are responsible for knowing all the details, such as which vehicle which driver will drive and for what time. Make sure you have a log that drivers will sign daily. With digital records, it's easy to find any report much faster than searching through a stack of papers. Fleet Management software gives fleet managers an overview of their vehicles, such as
- Tire conditions and pressure
- Maintenance history
- Common routes
- Alternative routes
- Mileage before and after a shift
- Vehicle status
The software helps to take full control over almost every aspect of fleet operations. In addition to meeting regulatory requirements, these applications can lower operating costs, improve fleet visibility and fuel management, and increase profitability and driver satisfaction.
Make cleaning and maintenance easy
Set up monthly fleet wash packages with a reputable car wash near your facility. Keeping the fleet clean will improve the resale value, keep the fleet running longer, and improve employee satisfaction. Also make inspections, scheduling, and reporting as easy as possible. Cloud-based fleet management software with mobile accessibility and automated features like service reminders are the key to a successful vehicle maintenance program. Make your maintenance mobile, automated, and accessible to any member of your team if you want your drivers to keep up with routine vehicle service.
Hire qualified drivers
For many Fleet auto detail management organizations, hiring competent drivers is as challenging a job as any. A successful driver, they believe, represents the face of the company to the public and customers. The following are the skills, backgrounds, certifications, and other qualities to consider when hiring drivers for your getaway.
- Perform a background check
- Verify a valid driver's license with the appropriate class requirements
- Must have a medical card from the Department of Transportation
- You must have a commercial driver's license to operate truck vehicles
- Have experience in the field with a stable employment history.
- Pass the drug and alcohol test
- Must be able to understand the technology
- Friendly and well-groomed demeanor
- Also ask for references from previous employers, which help to learn about the candidate's skill level, behavior on the job, and ability in the field.
Offer additional training for drivers
According to statistics from the United States Department of Labor, motor vehicle collisions accounted for 43% of all occupational fatalities. Implementing driver training can help reduce the financial and employment consequences of a corporate vehicle collision. By providing valuable education, your company emphasizes the importance of responsible vehicle operation, thereby reducing the likelihood of a business and its employees being exposed to the hardships associated with vehicular crashes. Organize control policies for all drivers and train them with safe driving policies. Make sure your drivers follow the guidelines on the importance of wearing seat belts. Inform drivers of the consequences that can occur due to distracted driving and the use of mobile devices while driving. Have them sign a safety rules document to ensure they understand the policies.
Use GPS software to track your fleet
Improves the productivity of the feet. Gain visibility into your fleet with live vehicle tracking and real-time weather and traffic data. Route optimization, performance analysis, and engine diagnostics help optimize your operations. Installing a truck GPS tracker for another vehicle helps in better fleet management at a much lower operating cost. Protect your assets against theft. Keep vehicles and assets safe with immediate geofence alerts when a vehicle enters or leaves a location. Avoid unauthorized use of vehicles and tampering with devices through an automated alert system.
Understand fleet insurance policies
Fleet insurance will provide liability insurance coverage for all of your company's vehicles on one policy. These policies often provide provisions that allow your company employees to drive any vehicle in your fleet and be covered if they cause an accident. Ensuring your fleet seems like a no-brainer, but it takes a lot to obtain and manage commercial fleet insurance. Developing an insurance management strategy ensures compliance, keeps costs low and protects assets. In addition to managing drivers and maintenance, fleet managers must consider the safety and security of their assets. To mitigate the risks surrounding your fleet, it is important to have fleet insurance. You should have a clear idea about the changes that may occur to your policy if you add more vehicles or drivers to your fleet.
Monthly washing programs and semi-annual detailing
At a deep discount, many car washes like Bailey's offer monthly wash programs and semi-annual detail programs to keep their vehicles looking their best and give your employees the pride of their vehicles. Some companies pay directly, others split the cost, and still, others offer discounted rates through their employee communications, etc. It's not a one-size-fits-all, but the benefits of having a clean, attractive fleet outweigh the costs of services in the long run. -term of life and value of the vehicles in your fleet.